Consignment Software That Maximizes Your Charity Fundraiser
Consignment software for charity sales helps schools, churches, and community organizations keep the numbers accurate. Consignment Helper tracks every item, automates consignor payouts, and provides detailed donation tracking and reports, all while running on the devices your volunteers already own.
Track every donated item and manage charity partnerships from one dashboard.
Consignment Software for Charity Sales That Keeps Records Clear
When your organization runs a consignment fundraiser, the stakes are higher than just a successful sale. Board members need accurate financial reports. Consignors need to trust their payouts are correct. Donors want to know their contributions are tracked. And your volunteers are giving precious time-they shouldn't spend it wrestling with complicated software.
Generic retail software doesn't understand non-profit needs. It can't track which items were donated vs. consigned. It can't generate the reports your treasurer needs. And it certainly wasn't designed for volunteers who might be working their first sale. You need software built for how charity fundraisers actually work.
How Consignment Helper Supports Your Mission
Features designed for the unique accountability needs of non-profit fundraising.
Donation Tracking
Track items marked for donation from check-in through sale end. See which consignors opted to donate and total donation counts in your reports.
Explore Donation Tracking ->Automated Payouts
Generate direct deposit files in one click. No manual calculations, no check-writing marathons, no payout errors that damage consignor trust.
Explore Automated Payouts ->Comprehensive Reports
Give your board and treasurer the financial visibility they need. Sales summaries, consignor statements, fee breakdowns, and donation totals-all exportable.
Explore Reports ->Volunteer-Friendly Design
Your volunteers are donating their time to support your cause. Respect that time with software they can master in minutes, not hours.
Explore Volunteer-Friendly POS ->Built for Non-Profit Accountability
Item-level tracking from check-in to payout
Donation reports at sale end
Hardware costs-use devices you own
How Your Fundraiser Works with Consignment Helper
From initial planning through final payout, every step is designed for non-profit success.
Set Your Terms
Configure consignor splits, organization fees, and donation options. Decide what percentage goes to your cause and what goes to sellers. Set registration fees if applicable.
Open Registration
Consignors register online, agree to your terms, and enter items on their own time. They can mark individual items as donatable if they choose.
Run Your Sale
Volunteers handle checkout on any device. The system tracks every sale, applies your fee structure automatically, and updates consignor accounts in real time.
Report and Pay
Generate financial reports for your board. Process consignor payouts with one click. Run donation reports to see exactly what was contributed. Show where every dollar went.
What If Scenarios for Non-Profit Fundraisers
Running a charity consignment sale means answering to multiple stakeholders. Here's how Consignment Helper helps you handle the situations that keep organizers up at night.
What if the board asks exactly how much you raised?
Your treasurer needs more than a bank deposit total. Consignment Helper's comprehensive reports break down gross sales, consignor payouts, organizational fees, donation values, and net proceeds. Every number is backed by transaction-level data. When board members ask questions, you have answers.
What if a consignor disputes their payout?
With item-level tracking, you can show exactly which items sold, at what price, with what discounts, and how fees were calculated. The consignor portal shows this same information to sellers, so they can see for themselves. Disputes become rare because the data is transparent.
What if you need to report on donations?
When consignors mark items as donatable, the system tracks exactly which items were donated and their original asking price. Run donation reports to see totals by consignor or aggregate donation counts for your organization's records.
What if pickup day turns chaotic?
Every item in the system is tracked by consignor with a barcode. Volunteers scan barcodes during pickup to confirm the right items go to the right people. Items marked as donated are tracked separately, so there's no confusion about what stays and what goes home.
Features That Support Your Mission
Every tool designed to maximize fundraising while minimizing volunteer burden.
Flexible Fee Structures
Set your consignor percentage, flat admin and supply fees, and customize rates for individual consignors when needed. The system calculates it all automatically.
Volunteer Hour Tracking
Track volunteer shifts and total hours. Customize fees per consignor for volunteers who contribute their time.
Direct Deposit Payouts
Pay consignors electronically instead of writing hundreds of checks. One file upload to your bank processes all payouts at once.
Unsold Item Tracking
Each item can be marked as donatable by the consignor. After the sale, items are tracked as picked up or donated, keeping everything organized.
One-Click Sale-Wide Discounts
When it's half-price day, set 50% off with one click. Every transaction reflects the new price instantly. No repricing tags, no volunteer math.
Cash Reconciliation
End-of-day cash counts verified against system totals. Identify discrepancies immediately and maintain financial controls.
Donation Management Built In
For charity fundraisers, donation tracking is essential. Consignment Helper includes donation management throughout the entire sale process-from registration through final reporting. Know exactly what was donated, by whom, and in what quantities.
Donation Opt-In at Registration
The registration flow includes a donation step where consignors can choose to participate. Items can be individually marked as donatable during item entry.
Donation Reporting
Run donation reports to see totals and details. Track which items were donated vs. picked up, giving your organization clear records of community contributions.
Transparent Reporting
Generate donation reports, tax receipts, and financial summaries that satisfy board members and auditors.
One-Click Payouts
Select sales, generate a payout report, and download check and direct deposit CSVs instantly. Every fee calculated automatically.
Ready to Maximize Your Fundraiser?
See how Consignment Helper helps non-profits run transparent, accountable consignment sales.