How to Set Up Events for Your Consignment Sale
Events are how consignors sign up for check-in time slots. This guide walks you through the event wizard, from naming your event to generating time slots that spread drop-offs evenly throughout the day.
Open the Events Tab
Navigate to your sale and click the Events tab. If this is your first event, you'll see an empty state with a "Create Your First Event" button.
Name Your Event
Give your event a clear, descriptive name. Consignors will see this name when they register, so make it obvious what the event is for.
Good examples: "Consignor Drop-Off", "Friday Check-In", or "VIP Pre-Sale Shopping".
Choose the Event Type
Pick the type that matches what you're setting up:
- Consignor Event: standard registration where participants sign up as consignors and pick a check-in time
- Pre-Sale Event: a ticketed shopping event with a price, capacity limit, and shopping windows
Select Categories
Choose which item categories will be available for this event. Click a category to select it (it highlights in blue). You need at least one category selected.
This is useful if your categories change per sale or season. For example, a spring sale might include Clothing, Toys, and Baby Gear but not Holiday Decor.
Add Time Slots
This is where you define when consignors can check in. Set a date, start time, end time, slot duration (like 30-minute windows), and appointments per slot.
The system automatically generates individual time slots. For example, 9 AM to 5 PM with 30-minute slots creates 16 slots, each with your chosen capacity. Learn more about time slots.
Review the Event Overview
After creating your event, you'll see the overview with:
- Registration stats (registered, incomplete, checked in)
- Time slots grouped by date (click a date to expand and see individual slots)
- Registration count per slot (e.g., "28 / 30 registered")
Set Terms and Conditions
Click the Terms tab to add terms that consignors must accept before completing their registration. This is a good place for sale rules, liability waivers, and pickup policies.
Add More Time Slots Later
Need to add another check-in day, or open more slots because demand is higher than expected? Click Add Time from the event overview to generate additional time slots without recreating the event.
Events Are Set. Now Add Volunteers
With check-in events and time slots in place, the next step is setting up volunteer shifts and hour options so your helpers can sign themselves up.
Next: Set Up VolunteersCommon Questions
Can I add more time slots after the event is created?
Yes. Click Add Time from the event overview to generate additional time slots at any time. You don't need to recreate the event. See Step 8 for details.
What's the difference between Consignor Events and Pre-Sale Events?
Consignor Events are for standard registration where participants sign up as consignors and pick a check-in time. Pre-Sale Events are ticketed shopping events with a price, capacity limit, and shopping windows. Most sales start with a Consignor Event and add Pre-Sale Events later.
How many appointments per slot should I set?
It depends on your venue and how many items you can process at once. A good starting point is 5-10 appointments per 30-minute slot for a small to medium sale. You can always add more slots later if demand is higher than expected.
Need a Hand?
Our team is happy to walk you through the setup process. Schedule a free demo and we'll get you up and running.